AC 2021 Information

June 6-8, 2021 ONLINE


Our theme for this year’s Annual Conference is “Know the Love of God.” In this year when everything we have “known” has turned upside down, the people of God can hold fast to this – His unconditional, unchanging, never-wavering love for us. Knowing His love in a deep and intimate way impacts and empowers us to fulfill our purpose to fulfill the Greatest Commandment of loving God and loving our neighbor (Matthew 22:37-39).  This past year has given us the opportunity to live more fully in knowing the love of God so we can show His love to others. Our hope is that Annual Conference is a means where we can continue to know the love of God deeply. 

 

We have a letter from Bishop Fairley welcoming you to the 2021 Annual Conference as well as basic information about the online session of the Annual Conference. Please take time to read everything, as there are deadlines that need your attention. You will find important information on how to prepare for Annual Conference and what to expect as a participant of Annual Conference online. 

 

Whether you are a first-time member of Conference or have been attending for many years, we pray that our time together, even online, will be filled with wonderful Christian conferencing. Please don’t hesitate to contact us with any questions.

 

Blessings,
Rev. Tami Coleman
Conference Secretary
tcoleman@kyumc.org  


PROJECTED SCHEDULE (all times are Eastern Daylight Saving Time)

Sunday, June 6

          3:00 pm

Laity Session
(available for Lay Members and other observers)

 6:00 pm

Clergy Session
(limited to credentialed clergy and those laity serving on the Board of Ordained Ministry in accordance with The Book of Discipline 2016)

  

 Monday, June 7

10:00 am Five Things Your Visitors Are Thinking but Won’t Ask webinar with Jason Moore (separate registration required to attend)

3:00 pm

A Service of Commissioning and Ordination

  

 Tuesday, June 8

9:00 am

Opening Worship

9:30 am

Worshipful Work

12:00 pm

Lunch Break

1:00 pm

Service of Lament and Remembrance

1:30 pm Worshipful Work
4:30 pm Worship with Retiree Recognition and Reading of Appointments

 

 


HOW TO PREPARE FOR ANNUAL CONFERENCE:

 

1) REGISTRATION:

All clergy and lay members are required to register online. ONLINE REGISTRATION WILL BE OPEN UNTIL MAY 7.  If you don’t have internet access, please be in touch with someone in your local congregation for help. 

To register (until MAY 7). Here you will be asked to complete your current contact information.  This information will be used for communication about the details of the Annual Conference session and for the verification and issuance of log-in and voting credentials.  It is very important that all members register online by MAY 7.

As you register, please submit a unique individual email address that will not be used by another delegate.  Your Voter IDs will be sent to that unique email address. If you have the same email address as another delegate, one of you will not receive your Voter ID. If necessary, please create a new email address. 

After you have submitted your registration, you should receive an email confirmation (to the email address you included on the registration form). If you do not receive a confirmation email, please check your spam or junk folder in your email program. If you still are unable to locate the confirmation email, please contact the Credentials and Registration Team at acregistration@kyumc.org.

 

2) PLAN TO ATTEND YOUR DISTRICT CONFERENCE:

District Conferences will be held online during May (see schedule below) and will be an opportunity to participate in the ministry of your district. Important Annual Conference information will also be shared during this time. You will receive the webinar link to join your District Conference a few days prior to your event. Please make every effort to participate in your District Conference. If you are unable to participate, you may watch the District Conference on Facebook at a more convenient time.

District Conference 2021 schedule

All times listed below are Eastern Daylight Saving Time except for those indicated.

Sunday, May 2                                     3:00 p.m. (CDT) – South Central

Sunday, May 2                                     6:00 p.m. (CDT) – Owensboro


Tuesday, May 4                                   6:00 p.m. – Bluegrass


Thursday, May 6                                  6:00 p.m. – Heartland


Tuesday, May 11                                 6:00 p.m. – Kentucky East


Thursday, May 13                                6:00 p.m. – Lexington


Sunday, May 16                                   3:00 p.m. – South East

Sunday, May 16                                   6:00 p.m. (CDT) – Pennyrile


Tuesday, May 18                                 6:00 p.m. – Northern Kentucky

 

3) OBTAIN A PRE-CONFERENCE REPORT BOOK: 

At the 2011 Annual Conference, a Standing Rule was adopted which states: The Director of Connectional Ministries must post the pre-Conference reports online no later than thirty (30) days prior to start of Annual Conference.  The book is NOT printed and mailed to members; therefore, please see below for instructions on accessing the reports (which we anticipate will be available online to view or to order by mid-October).  This year, the Pre-Conference Report book will also contain the worship bulletins. 

You can get your pre-conference report book on the Pre-Conference Reports Book webpage in the following ways:

  • Download from our website and save on your electronic device (iPad, computer, etc.).
  • Download from our website and print a copy.
  • Order a paper copy (The price per book, with an additional shipping charge according to your preferred shipping method (overnight, regular USPS, etc.), will be posted on the website when the book is ready to be mailed.)

 

4) PROMOTE THE MISSION OFFERING: 

 Each year, all churches in the Kentucky Annual Conference are invited to participate in a mission offering at Annual Conference. The Mission Offering for 2021 Annual Conference will support grants for local churches and ministries to engage in addressing food insecurities in their community. According to the Feeding America website, 1 out of 7 people in Kentucky struggles with hunger and 1 in 5 are children. During the pandemic, food insecurity in Kentucky has risen significantly. The Mission Offering will help empower local churches and ministries to show the love of God by alleviating food insecurities.

Checks should be made out to Kentucky Annual Conference Treasurer, Mission Offering on the memo line.  Please mail to:

Kentucky Annual Conference of the United Methodist Church
attn.: Treasurer
7400 Floydsburg Road
Crestwood KY 40014. 

 

5) OTHER HELPFUL INFORMATION TO PREPARE:

  • IF YOU CHOOSE TO SUBMIT A RESOLUTION OR PETITION:  All proposed resolutions or petitions must be presented in writing by March 15 and referred to the Committee on Resolutions and Petitions.  After March 15, the petition or resolution will be posted on the Conference website if properly approved by the Bishop, Connectional Ministries office and the Committee on Resolutions and Petitions. Petitions submitted after March 15 will be put online.

    Please email the documents to both:  Kelly McClendon, Chair of the Committee on Resolutions and Petitions drkellymac@immanuelumc.org AND acreports@kyumc.org  (if you do not receive a confirmation email within 5 days, please resubmit your document).  Please contact Kelly McClendon with any questions. 

 

  • IF YOU WISH TO NOMINATE SOMEONE FOR AN AWARD:  Every year Annual & District Conference Awards are given in the areas of evangelism, special needs ministries, ecumenism, higher education and refugee ministries.  Check the Awards page on our website for details and applications. The deadline for all awards is April 1.

     
  • IF YOU MADE HOTEL RESERVATIONS FOR ANNUAL CONFERENCE IN OWENSBORO, it is YOUR responsibility to cancel those reservations. 

 


WHAT YOU NEED TO KNOW ABOUT ANNUAL CONFERENCE BEING ONLINE

 

1) HOW TO PARTICIPATE IN ANNUAL CONFERENCE: 
Each member of the Annual Conference will need to have access to the internet by either a smart phone, tablet or computer to fully participate. Please begin to make arrangements now to have this accessibility.  If you do not have adequate internet service or a device to participate, please contact your District Superintendent for possible options.

Note: If you are able to have access to two devices with internet access – one to engage the AC session and one for voting – it might be easier but it is not necessary. 

 

2) VOTING ID:
Each clergy and lay member of the Annual Conference will receive a unique voting code that will allow them access to the voting process and will secure their vote. 

These voting IDs will be sent in the days prior to Annual Conference through your unique email address. 

Please be on the lookout for this information.  Do not share your individual voter ID with anyone.  While there will be electronic records of votes taken, the KAC Program and Arrangements Team, Secretary of the Annual Conference, and Bishop have determined that no access to individual voting records will be granted to the Annual Conference or its officers.  Aggregate information will be used to announce vote results, but individualized records will remain the property of the voting service provider.

 

3) VOTING CHART:  
In an effort to communicate more effectively, you may download the PDF of a chart that outlines the voting privileges for our laity and clergy with their respected status.  If clergy have a question about their status, please contact Kevin Burney at kburney@kyumc.org

 

4) TRAINING:
There will be two training sessions on how to vote electronically. Each member will have the opportunity to become familiar with the virtual meeting process as well as be trained on the voting procedures. Mark your calendars to participate in one of the following trainings: Monday, May 24th at 7:00 pm ET or Saturday, June 5th at 5:00 pm ET.   

 


WHAT YOU CAN ANTICIPATE DURING ANNUAL CONFERENCE

 

1) WORSHIP:
The past year has been full of turmoil, uncertainty and loss. As an opportunity to give voice to all the losses we have experienced, we will add a Service of Lament and Remembrance at this year's Annual Conference, in addition to Opening Worship and Ordination. This service will give us space to lament, to give words to what we mourn, all that we have lost and to trust that as we cry out to the Lord, we will be met with grace and healing. 

(Due to public health requirements, those present at the site of the service will be limited to those approved by the KAC Board of Ordained Ministry and Program and Arrangements Team.) 


2) FIVE THINGS YOUR VISITORS ARE THINKING BUT WON'T ASK : 
This teaching webinar is part three of a webinar series being offered this spring empowering clergy and laity to minister effectively in our ever-changing world. Five Things webinar will be held Monday, June 7th at 10:00 am led by Jason Moore, worship consultant. Download a flyer with more information regarding all three webinars.  You must register separately from Annual Conference registration to attend. 

 

3) SPANISH INTERPRETATION/TRANSLATION: 
Spanish interpretation will be provided for virtual Annual Conference sessions.  Later this fall, select reports will be made available in Spanish on our website as they become available www.kyumc.org/ac2021 

 

4) EMAIL: 
This mailing is being distributed through the US Postal Service and also sent out by email. We will continue to share email updates until the time of conference.  If you only received this through the US Postal Service delivery and did not receive it by email, then we do NOT have your email address.  Please be sure to provide it when you REGISTER BY MAY 7

In order to receive timely updates, if your email address is not on file, please register as soon as possible.


DEADLINE LIST:


March 15
              Petitions and Resolutions are due

April 1                   Awards Nominations/Information Due

May 7                   Registration Deadline

 

OTHER IMPORTANT DATES TO REMEMBER:


May 24   
              Training on Voting

June 5                  Training on Voting