AC 2022 Information

June 6-8, 2022


Greetings in the name of Jesus Christ!  We are looking forward to seeing everyone at our Annual Conference session!  This Annual Conference our theme is Grow in the Love of God.  The hope of our gathered time is we will all “speak the truth in love, growing in every way more and more like Christ” (Ephesians 4:15). 

The Annual Conference Program and Arrangements team has decided to have Annual Conference in person in June. The following safety guidelines will be practiced to help protect delegates:

  • Masks will be optional while in the Convention Center and will be provided each day.
  • Social distancing while seated will be observed
  • No special meals for groups inside the Convention Center
  • No guests not related to the business of the conference are allowed in the convention center. A limited number of family and friends will be invited to participate in worship services to celebrate their loved one.
  • No display tables available this year.

If circumstances change and in-person gathering is not feasible, an announcement will be made no later than April 15th so plans can be adjusted.

We have a letter from Bishop Fairley as well as basic information about how to prepare for and what to expect while participating in Annual Conference this year. Please take time to read everything, as there are deadlines that need your attention

Whether you are a first time member of Conference or have been attending for many years, we pray that our time together will be filled with wonderful Christian conferencing. Please don’t hesitate to contact us with any questions.

Blessings,
Rev. Tami Coleman
Conference Secretary
tcoleman@kyumc.org
 


PROJECTED SCHEDULE


HOW TO PREPARE FOR ANNUAL CONFERENCE:

1) REGISTRATION:

All clergy and lay members are required to register online. ONLINE REGISTRATION WILL BE OPEN UNTIL MAY 1.  If you don’t have internet access, please be in touch with someone in your local congregation for help. 

To register (until MAY 1). Here you will be asked to complete your current contact information.  This information will be used for communication about the details of the Annual Conference session and for the verification and issuance of log-in and voting credentials.  It is very important that all members register online by MAY 1.

As you register, please submit a unique individual email address that will not be used by another delegate.  Your Voter IDs will be sent to that unique email address. If you have the same email address as another delegate, one of you will not receive your Voter ID. If necessary, please create a new email address. 

After you have submitted your registration, you should receive an email confirmation (to the email address you included on the registration form). If you do not receive a confirmation email, please check your spam or junk folder in your email program. If you still are unable to locate the confirmation email, please contact the Credentials and Registration Team at acregistration@kyumc.org.

CHILDCARE REGISTRATION: Childcare is offered during all sessions and during the lunch breaks, for your convenience.  Lunch will be provided. Childcare will be held at the Settle Memorial United Methodist Church (201 E. 4th Street, Owensboro KY 42301 near Convention Center). This year, there will be a cost for childcare: 

Who – Infants – Age 12

When

  • Monday 8 am- 5 pm, 7 pm – 9pm
  • Tuesday 8 am – 5 pm
  • Wednesday 8 am – 12:30 pm

What – Vacation Bible School activities appropriate for each age level
Cost
- $30/child and $60/family max for the entire conference.

Registration for childcare must be made at AC 2022 Registration.

CHILD CARE RESERVATIONS MUST BE MADE BY MAY 1. 


2) PLAN TO ATTEND YOUR DISTRICT CONFERENCE:

District Conferences will be held during May (see schedule below) and will be an opportunity to participate in the ministry of your district. Important Annual Conference information will also be shared during this time. Please make every effort to participate in your District Conference

District Conference 2021 schedule

All times listed below are Eastern Daylight Saving Time except for those indicated.

Sunday, May 15                                     2:00 p.m. (CDT) – South Central

Sunday, May 15                                     2:00 pm & 5:00 p.m.  – SEKY


Thursday, May 19                                 6:00 p.m. – Lexington


Sunday, May 22                                    2:00 p.m. – Heartland

Sunday, May 22                                    2:00 p.m. – Bluegrass

Sunday, May 22                                    3:00 p.m. – Northern Kentucky

Sunday, May 22                                    3:00 p.m. (CDT)– Owensboro

Sunday, May 22                                    4:00 p.m. (CDT) – Pennyrile

Sunday, May 22                                    4:00 p.m. – KY East


3) OBTAIN A PRE-CONFERENCE REPORT BOOK: 

At the 2011 Annual Conference, a Standing Rule was adopted which states: The Director of Connectional Ministries must post the pre-Conference reports online no later than thirty (30) days prior to start of Annual Conference.  The book is NOT printed and mailed to members; therefore, please see below for instructions on accessing the reports (which we anticipate will be available online to view or to order by mid-April). 

You can get your pre-conference report book on the Pre-Conference Reports Book webpage in the following ways:

  • Download from our website and save on your electronic device (iPad, computer, etc.).
  • Download from our website and print a copy.
  • Order a paper copy (The price per book, with an additional shipping charge according to your preferred shipping method (overnight, regular USPS, etc.), will be posted on the website when the book is ready to be mailed.)

The price per book, with an additional shipping charge according to your preferred shipping method (overnight, regular USPS, etc.), will be posted on the website when the book is ready to be mailed.


4) PROMOTE THE MISSION OFFERING: 

 Each year, all churches in the Kentucky Annual Conference are invited to participate in a mission offering at Annual Conference. The Mission Offering for 2022 Annual Conference will support both the Methodist Children’s Home of Kentucky and the Tornado Disaster Relief.  Both of these ministries are near to the heart of our conference and the offering will impact those who are vulnerable in our commonwealth.  To support this challenge, Bishop Fairley and the members of the extended cabinet have agreed to contribute personally to the Mission Offering.  As a group, they have committed to give at least $20,000. Go to AC 2022 Mission Offering for a way to donate online to these ministries.

Checks should be made out to Kentucky Annual Conference Treasurer, Mission Offering on the memo line.  Please mail to:

Kentucky Annual Conference of the United Methodist Church
attn.: Treasurer
7400 Floydsburg Road
Crestwood KY 40014. 


5) VOTING: 

VOTING DEVICE: Voting will take place electronically with a personal device using the process used previously with online Annual Conference. Every member, lay and clergy, will need access to a smart phone, tablet or computer in order to vote electronically. If this is a hardship, please contact your District Superintendent.

VOTING ID: Each clergy and lay member of the Annual Conference will receive a unique voting code that will allow them access to the voting process and will secure their vote. These voting IDs will be sent in the days prior to Annual Conference through your unique email address. Please be on the lookout for this information.  Do not share your individual voter ID with anyone. While there will be electronic records of votes taken, the KAC Program and Arrangements Team, Secretary of the Annual Conference, and Bishop have determined that no access to individual voting records will be granted to the Annual Conference or its officers. Aggregate information will be used to announce vote results, but individualized records will remain the property of the voting service provider.

VOTER TRAINING: There will be a training sessions on how to vote electronically with a device Tuesday, May 31st at 7:00 pm ET/6 pm CT.  Each member will have the opportunity to become familiar with the voting procedures. Mark your calendars to participate in the training.


6) OTHER HELPFUL INFORMATION TO PREPARE:

  • IF YOU CHOOSE TO SUBMIT A RESOLUTION OR PETITION:  All proposed resolutions or petitions must be presented in writing by March 15 and referred to the Committee on Resolutions and Petitions.  After March 15, the responsibility for copying and distributing a resolution will be with the submitting group or person, if properly approved by the Bishop, Connectional Ministries office and the Committee on Resolutions and Petitions.

    Please email the documents to both:  Kelly McClendon, Chair of the Committee on Resolutions and Petitions drkellymac@immanuelumc.org AND acreports@kyumc.org  (if you do not receive a confirmation email within 5 days, please resubmit your document).  Please contact Kelly McClendon with any questions. 
  • IF YOU WISH TO NOMINATE SOMEONE FOR AN AWARD:  Every year Annual & District Conference Awards are given in the areas of evangelism, special needs ministries, ecumenism, higher education and refugee ministries.  Check the Awards page on our website for details and applications. The deadline for all awards is April 1.

     
  • HOTEL RESERVATIONS FOR ANNUAL CONFERENCE:

    A number of hotels are available in the Owensboro area and can be accessed AC 2022 Hotel Reservations. Blocks of rooms with the Conference rate are available until May 1st. Make your reservations before then.

    Please note that securing a hotel room does NOT mean you are pre-registered for Annual Conference.  

     
  • CORRECT CONTACT INFORMATION FOR LAY MEMBERS:

    Please also send updated contact information to database@kyumc.org if it has recently changed.
     

  • VIDEO FOR FIRST TIME MEMBERS:

    For those who are first time members, there will be a video available on March 15th that will explain what to expect at Annual Conference. This one-hour session will be helpful to know how to prepare.  You can find the video at AC 2022.   
     

  • SPECIAL NEEDS:

    If you have any special needs (accessibility, seating arrangements, visual aids, interpretation, etc.), please indicate these as you register online or contact Jessica Wells (jwells@kyumc.org) or by April 15
     

  • VOTING CHART: 
    In an effort to communicate more effectively, a chart that outlines the voting privileges for our laity and clergy with their respected status.  If clergy have a question about their status can be found online at AC 2022 Voting Rights.  
     

  • EMAIL: 
    We will continue to share email updates until the time of conference.  If you have not received Annual Conference information by email, then we do NOT have your email address.  Please be sure to provide it when you REGISTER BY MAY 1

    In order to receive timely updates, if your email address is not on file, please register as soon as possible.


WHAT YOU CAN ANTICIPATE DURING ANNUAL CONFERENCE

1) WORSHIP:
As Methodists, we know that one way we Grow in the Love of God, is by participating in the means of grace. The means of grace are the practices John Wesley identified as ways in which God works in our lives to strengthen and confirm our faith. Each of this year's worship services will center around one or more of these means of grace. This year's services will begin with Opening Worship, which will feature a sermon by Bishop Fairley, and the renewal of our Baptism Covenant. A Service of Ordination and Commissioning will follow, on Monday evening, with Bishop Bryan as the guest Bishop. We will remember and honor the clergy and spouses who have joined the great cloud of witnesses at our Memorial Service, in which we will also celebrate Holy Communion.  We will highlight works of mercy at our Mission Service.  During Closing Worship, we will honor the retirees who have shared their faith, and will conclude with the naming of appointments. 
 

2) CELEBRATION ON THE RIVERFRONT: 
A celebration of being together will take place Tuesday evening on the Riverfront, just outside the Convention Center. Enjoy the evening catching up with friends and making new ones. Food trucks will be available and there will be live music.
 

3) SPANISH INTERPRETATION/TRANSLATION: 
Spanish interpretation will be provided for many of the sessions, with headsets available in the back of the meeting room.  Later this spring, select reports will be made available in Spanish on our website as they are ready AC 2022. 


IMPORTANT DATES:


March 15
              Petitions and Resolutions are due

April 1                   Awards Nominations/Information Due

April 15                 Special Needs to Jessica Wells - jwells@kyumc.org

May 1                    Annual Conference and Child Care Registration Deadline

May 1                    Hotel Room Block Ends

May 31                  Voter Training (via Zoom) 7pm ET/6pm CT