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AC 2016 Information

Sloan Convention Center
1021 Wilkinson Trace
Bowling Green, Kentucky 42103


June 13-15, 2016

YOUTH DELEGATE PERMISSION SLIP:  Any youth delegate under the age of 18 and staying with the group at WKU,  must complete this form, print it out and turn in to Derek Robinette at check in.  Download the Permission Slip here!
CONFERENCE LOCATION AND DATES:  The plenary sessions and worship services of the conference will be held at the Sloan Convention Center in Bowling Green.  Please note that the Holiday Inn Hotel is attached to the Convention Center.   A map of the area will be included in the preconference report book, please see below for more information on the report book.    

2016 ANNUAL CONFERENCE AGENDA:  The 2016 Annual Conference Agenda


HOTEL ROOMS:   Hotel rooms are blocked at a variety of hotels in the vicinity of the Sloan Convention Center.  The rate varies at each hotel.   Room rates are available until May 7th or until all the rooms are reserved.  Also, if you need to cancel a room, please do so by May 7th. In order to receive these special rates, when calling the hotel directly to make a reservation, please state that you are part of the Kentucky Conference United Methodist Church group.  For best availability and immediate confirmation, make your reservation via internet with the noted links.  You should receive a confirmation from the hotel upon completion of your reservation.  If you do not have internet access, you can call the hotel front desk directly using the phone number provided. Please note that several hotels are already full, as some persons made reservations earlier when the information was posted on our website.  A list of the hotels can be found on the AC 2016 Hotel Reservations web page. 
Please note that securing a hotel room does NOT mean you are pre-registered for Annual Conference, please see the next section for registration information.

REGISTRATION: PLEASE READ THIS SECTION CAREFULLY. We are asking that everyone pre-register online again this year. ONLINE PRE-REGISTRATION WILL BE OPEN UNTIL MAY 15.  If you don’t have internet access, please go to a local library or be in touch with someone in your local congregation for help.  
To register online go to AC 2016 Registration (until May 15). Here you will be asked to complete your contact information.  You can also register online for child care and preferences on Afternoon of Service activities (see below).  When you arrive at conference, you will simply be given your nametag and bag with any additional handouts.   
After you have submitted your registration, you should receive an email confirmation (to the email address you included in the registration). If you do not receive a confirmation email, contact Linda Thomas lthomas@kyumc.org  or 1-800-530-7236 to make sure your registration is complete.
If you choose not to pre-register, there will be the opportunity to register onsite at Annual Conference. However, child care reservations will not be available at onsite registration.  

PARKING: Parking is available around the Convention Center and there will be parking greeters to help with the flow of parking.  If you have a permit for a handicap space, you are asked to check the "special parking" option as you register online.  Knowing the number of spaces requested will help us to provide as many as possible.  However, these spaces will be available on first come, first serve basis each day.

CHILD CARE REGISTRATION: Child care is offered during all conference sessions and during the lunch break for your convenience.  We do have some changes in our child care program this year, so please read carefully.  Child care will be held at Broadway UMC, 1323 Melrose St., (located within 1 mile of the convention center).  While the service is provided for free, we are asking for a $20 registration fee per child or $30 per family with more than one child.  This fee will be returned after Conference if the children participate in all sessions for which they registered.  The decision to collect this fee was made by the Program & Arrangements Committee based on information shared by our previous child care provider, who indicated that we were paying for staff not needed when children didn't show up to all the sessions reserved.
Lunch is available to purchase for $8 per child, per day.  You can also bring lunch or pick up your child during this time, if you prefer.
We will be providing transportation between the Convention Center & Broadway UMC for parents only if there are requests for this service (please indicate this as you register).  You are invited to park cars at Broadway and a shuttle will be available to transport parents back and forth to the Convention Center.  We anticipate that this shuttle service will run 30 minutes prior to sessions and 30 minutes following sessions; however, we will only offer it to parents if they indicate on the Child Care registration form that it is needed.
Who          Infants – Age 12
When        During all regular sessions of the Conference, both day and evening. Child care will be open during lunch. Child care will be closed during the 2-hour dinner break. 

What       Activities appropriate for each age level
Child care will be provided by staff at Broadway UMC.
Registration for child care is available at AC 2016 Registration.  CHILD CARE RESERVATIONS MUST BE MADE BY MAY 1.     

AFTERNOON OF SERVICE:  On Tuesday, June 14th all conference members, spouses and teenage children are invited to participate in an Afternoon of Service (please reserve child care for younger children). We will wear conference t-shirts (all those who register to participate will receive one or please bring your t-shirt from previous years) and go into the community to share our skills and time.  A variety of opportunities will be available including projects at the Convention Center.  This will be a wonderful way to share Christ with the surrounding community.  Registration for Afternoon of Service is part of the process when you register online by May 15 at AC 2016 Registration

ITEMS NEEDED FOR AFTERNOON OF SERVICE HEALTH KIT ASSEMBLY: One of the groups at the Afternoon of Service will put together Health Kits for the United Methodist Committee on Relief (UMCOR). Our Goal is 2,000 kits.  You are invited to bring the following items according to your district: 
  • Bluegrass:  Hand Towels (up to 17" x 27", no kitchen towels)
  • Heartland:  Hand Towels (up to 17" x 27", no kitchen towels)
  • Kentucky East:  Washcloths
  • Lexington: Combs (large & sturdy, not pocket size)
  • Northern Kentucky: Toothbrushes (single brushes only in original wrapper, no child size)
  • Owensboro: Toothbrushes (single brushes only in original wrapper, no child size)
  • Pennyrile:  Nail files or Clippers (no emery boards or toenail clippers)
  • South Central:  Nail files or Clippers (no emery boards or toenail clippers)
  • South East Kentucky: Bar Soap (bath size, 3oz and up, individually wrapped)


Another option during the Afternoon of Service is a workshop on Fresh ExpressionsFresh Expressions is an international movement developing across the world that is cultivating new kinds of church alongside existing congregations to more effectively engage our growing post-Christian society.  Begun in England 10 years ago, the effort has resulted in the birth of thousands of new communities in the UK alone and brought renewal to scores of established churches.  In just the last couple of years, FX began taking shape in the US.  We as a conference are on the cutting edge of the movement and already have several of these expressions taking root.  Our vision is to empower and equip God's people (laity and clergy) in every congregation to develop creative expressions of church that can reach the increasing diversity of our society.  Registration for this workshop is included in the registration options. 

BLING FOR A BLESSING:  We have had great success, thanks to all of you, with our Bling for a Blessing jewelry sale and we would like to continue that success again this year.  In the past, the jewelry sale helped the children of Honduras.  This year we would like to help all the churches in the Red Bird Conference.  We have a partnership with Red Bird and would like to show our support.  We are asking for donations of jewelry which is in good condition.  You can either give it to your District Superintendent prior to conference or bring it with you when you arrive.

MISSION OFFERING:  Each year, all churches in the Kentucky Conference are invited to participate in a mission offering at Annual Conference.  The Mission Offering for 2016 Annual Conference will be given in celebration of the ministry of Bishop Lindsey and Jennifer Davis.  The offering will support the ministries of Wesley Seminary in Venezuela and Honduras Outreach, Inc. Both of these ministries have been important to the Davises. Our offering will also provide scholarships to enable our youth to continue the ministry that has begun with HOI on their annual trips. Sunday, June 5, is the designated date for collection of this year’s offering.  Go to AC 2016 Mission Offering for more information.

FOOD AND LOCAL ATTRACTIONS: There are several restaurants close to the Sloan Convention Center.  For your convenience, maps and locations for nearby restaurants and local attractions will be available at the Information/Message Center near the registration area.  As they are scheduled, a list of special meals (seminaries, interest groups, etc.) will continuously be updated on our website:  Annual Conference 2016. 

LAY MEMBERS:  If you are unable to attend or have received this packet in error, please give these materials to the correct person or your alternate and immediately notify Linda Thomas at the Conference Office (lthomas@kyumc.org or 1-800-530-7236, ext 300).  Please also contact Lin to update your contact information if it has changed recently.  

EMAIL:  This mailing was also sent out by email and we will continue to share email updates until the time of conference.  If you did not receive it by email, then we do not have your email address.  Please send your email information to Linda Thomas lthomas@kyumc.org

ARCHIVES & HISTORY PRECONFERENCE SEMINAR:  This event will be held on Sunday, June 12th at 3:00pm in Salon A of the Holiday Inn.  Contact Paul L. Whalen to register or for more information:  plwhalen@gmail.com or 859-466-3450The event has been changed from a bus tour to a seminar.

4TH ANNUAL RUN FOR THE NETS 5K TO BENEFIT IMAGINE NO MALARIA:  This event will be held on Sunday, June 12th at 6:00pm at Chaney's Dairy Barn, 9191 Nashville Rd., Bowling Green, KY.  The 4th Annual Run for the Nets 5K features a new course this year that takes runners and walkers past scenic farmland during a unique early evening run. The course starts and ends at the iconic Chaney’s Dairy Barn. It is fully paved and relatively flat, with a few gently sloping areas. All participants receive a free race t-shirt and a scoop of homemade ice cream, courtesy of Chaney’s. 

The Run for the Nets 5K is a charity race benefiting Imagine No Malaria, which seeks to eradicate malaria in Sub-Saharan Africa by improving the ways people fight the disease through treatment and prevention.

PRE-REGISTRATION: Online at http://www.active.com/bowling-green-ky/running/distance-running-races/run-for-the-nets-5k-2016, mail and walk-in (conference office).

     February 15th - April 30th = $30
     May 1st - June 5th = $35 
     Race-Day on June 12th = $40

SPONSORSHIPS - we are looking for race sponsors.  If interested please contact Becca MacDonald at bmacdonald@kyumc.org.

Contact Celeste Doll for more information:  cdoll@kyumc.org or 1-800-350-7236, ext. 307

Sponsorships will be accepted until March 31, 2016.

SPECIAL NEEDS:  If you have any special needs (accessibility, seating arrangements, visual aids, interpretation, large print bulletins, etc.), please contact Connie Offutt (coffutt@kyumc.org or 1-800-530-7236, ext 324) in the Connectional Ministries office by April 15.  

SPANISH TRANSLATION:  Please see online registration to request translation of sessions.  Spanish worship bulletins will be available at the information desk.

PRECONFERENCE REPORT BOOK:  At the 2011 Annual Conference, a new Standing Rule was adopted which states: The Director of Connectional Ministries must post the pre-Conference reports online no later than thirty (30) days prior to start of Annual Conference.  While in previous years the report book was mailed to all members, it will NOT be printed and mailed to members this year; therefore, please see below for instructions on accessing the reports (which we anticipate will be available to view or order by mid-April).  
You can get your preconference report book in the following ways:
  1.    Download from our website and save on your electronic device (ipad, computer, etc): Annual Conference 2016.
  2.    Download from our website and print a copy:  Annual Conference 2016.
  3.    Order a paper copy at:  Annual Conference 2016.
The price per book with an additional shipping charge according to your preferred shipping method (overnight, regular USPS, etc.) will be posted on the website when the book is ready to be mailed.
For persons without internet access, copies can be ordered through the conference office.  The price is $25 per copy (includes basic shipping).  Please make checks payable to Kentucky Conference Treasurer and mail by May 1 to: 

     Kentucky Annual Conference
     Attn: Linda Thomas
     7400 Floydsburg Road
     Crestwood, KY 40014
We anticipate that the report book will be available online and therefore available for shipping (if ordered by one of the methods above) by mid-April.

MISSIONS STORIES:  The Mission Team of the Kentucky Conference is looking for those local, vital ministries to the poor and disadvantaged in our communities.  If your church is engaged in ministry to the poor in your community we would like to highlight that ministry this year at Annual Conference.  The Mission Team will be hosting a display at Conference and would like to include your ministry.  Examples of such ministries would be providing shelter to the homeless, hosting a drug addiction/rehabilitation ministry, providing basic staples to those in need, etc.   To submit your ministry, send contact information and a one-paragraph description of the ministry to Rev. Gary Baker, 10015 Stonestreet Road, Louisville, KY 40272, pastorgarybaker@live.com.  Also please provide at least 100 brochures in either a tri-fold or 8 ½ x 11 handouts for the display table. 

AWARDS:  Every year at Annual Conference or at District Conference, awards are given in the areas of evangelism, special needs ministries, ecumenism, Higher Education, and refugee ministries.  Check on our website at AC 2016 Awards Information for more details and applications for these awards.  The deadline for all awards is April 1.

February 15      Registration Opens for 5K
April 1               Awards Nominations/Information Due
April 15             Special Needs to Connie Offutt at coffutt@kyumc.org or 1-800-530-7236 ext 324
May 1                Child Care Registration Ends
May 7                Hotel Room Reservation Cut-off
May 15              Online Registration & Afternoon of Service Sign-up Ends


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