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AC 2019 Information

 

Kentucky Annual Conference

June 10 - 12, 2019

 

Northern Kentucky Convention Center
One West RiverCenter Blvd.
Covington, KY 41011


All times Eastern Standard Time


Esperamos que los documentos para nuestra Conferencia Anual estén traducidos al español pronto. Empezaremos con la registración, la cual estará lista para el principio de abril.

 

Greetings in the name of Jesus Christ!  We are looking forward to seeing everyone at our Annual Conference session!  Below you will find basic information about our upcoming event.  Please take time to read everything, as there are deadlines that need your attention. 

 

Whether you are a first time member of conference or have been attending for many years, we pray that our time together will be filled with wonderful Christian conferencing. Please don’t hesitate to contact us with any questions.

 

Blessings,

Rev. Julie Hager Love

Director of Connectional Ministries & Conference Secretary

jlove@kyumc.org   1-800-530-7236, ext. 305


CONFERENCE LOCATION AND DATES: 

The plenary sessions and worship services of the conference will be held at the Northern Kentucky Convention Center (NKYCC) in Covington, KY.


2019 ANNUAL CONFERENCE AGENDA:  

ALL EVENTS ARE AT THE CONVENTION CENTER UNLESS OTHERWISE NOTED.  
Additional Special Meals will be added as they are scheduled.


REGISTRATION:

PLEASE READ THIS SECTION CAREFULLY. We are asking that everyone pre-register online again this year. ONLINE PRE-REGISTRATION WILL BE OPEN UNTIL MAY 15.  If you don’t have internet access, please go to a local library or be in touch with someone in your local congregation for help. 

 

To register online, go to www.kyumc.org/ac2019registration (until May 15). Here, you will be asked to complete your contact information.  You can also register online for child care and preferences for Church Beyond:  An Afternoon of Service & Learning (see below).  When you arrive at Annual Conference you will simply be given your nametag and a bag with any additional handouts.  

 

After you have submitted your registration, you should receive an email confirmation (to the email address you included in the registration). If you do not receive a confirmation email, contact Lin Thomas at lthomas@kyumc.org  or 1-800-530-7236) to make sure your registration is complete.

 

If you choose not to pre-register, there will be an opportunity to register onsite at Annual Conference. However, child care reservations will not be available at onsite registration. 


HOTEL ROOMS:

Hotel rooms are blocked at a variety of hotels in the vicinity of the Northern Kentucky Convention Center (NKYCC). All rooms in the block are being managed and assigned by the housing bureau through the NKYCC.  The rate varies at each hotel.   Room rates are available until May 17th or until all rooms are reserved.  Also, if you need to cancel a room, please do so by May 17th.    For best availability and immediate confirmation, make your reservation via internet with the noted links.  You should receive a confirmation upon completion of your reservation.  Please note that several hotels are already full, as some persons made reservations earlier when the information was posted on our website. Hotel reservations can be made at: https://book.passkey.com/event/49743574/owner/1352/home or by going to www.kyumc.org and using the link on the home page.

 

Please note that securing a hotel room does NOT mean you are pre-registered for Annual Conference.  Please see the previous section for registration information. 


LAY MEMBERS: 

If you are unable to attend or have received a packet in error, please give these materials to the correct person or your alternate and immediately notify Lin Thomas at the Conference Office (lthomas@kyumc.org or 1-800-530-7236, ext. 300).  Please also contact Lin to update your contact information if it has recently changed. 


VIDEO FOR FIRST TIME LAY MEMBERS:

There will be a first time delegate video available on Monday April 15 to explain what to expect at Annual Conference.  Tammy Burba, Heartland District Lay Servant Coordinator, will be leading this one-hour session that will be helpful to know how to prepare.  When you register online at www.kyumc.org/ac2019registration, check the box indicating you are a First-Time Delegate and you will be emailed a link to the webinar when it is available.  


CHILD CARE REGISTRATION:

Child care is offered during all sessions and during the lunch breaks, for your convenience.  Child care will be held at the Northern Kentucky Convention Center.  While the service is provided for free, we are asking for a $20 registration fee per child or $30 per family with more than one child.  This fee will be returned after conference if the children participate in all sessions for which they are registered.  The decision to collect this fee was made by the Program & Arrangements Committee based on information shared by our previous child care provider, who indicated that we were paying for staff not needed when children didn’t show up to all the sessions reserved. 

 

  • Who – Infants – Age 12
  • When – During all regular sessions of the Conference, both day and evening.  Child care will be open during lunch.  Child care will be closed during the 2-hour dinner break.
  • What – Vacation bible school activities appropriate for each age level

 

  • Lunch is available to purchase for $16 per child, per day.  If you prefer, you can pick up your child during this time. 

 

Registration for child care is available at www.kyumc.org/ac2019registration CHILD CARE RESERVATIONS MUST BE MADE BY MAY 15.


SPECIAL NEEDS: 

If you have any special needs (accessibility, seating arrangements, visual aids, interpretation, etc.), please indicate these as you register online or contact Lin Thomas at lthomas@kyumc.org or 1-800-530-7236 by April 15.  Large-print worship bulletins will be available at the information desk.


SPANISH INTERPRETATION/TRANSLATION: 

Please see online registration to request interpretation of sessions.   Later in the spring and at Conference a few documents containing important information to be voted on will be available in Spanish on our website www.kyumc.org/ac2019. These items will be available at the information desk at the convention center.


TRANSPORTATION AND PARKING:

Parking is available in an attached, covered garage for a charge (it is recommended that you park in this structure and not in the open-air lot next door).  All of the hotels are located on the Southbank Shuttle bus system, which provides service to and from the Northern Kentucky Convention Center and many restaurants in the area.  Bus passes (3-day passes) are available for $10.00 and can be ordered at: https://www.tankbus.org/fares/buy-passes.


FOOD AND LOCAL ATTRACTIONS:

There are many restaurants close to the Northern Kentucky Convention Center. For your convenience, maps and locations for nearby restaurants and local attractions will be available at the Information/Message Center near the registration area.  As they are scheduled, a list of special meals (seminaries, interest groups, etc.) will be updated on our  Special Meals page


AWARDS:  

Every year Annual & District Conference awards are given in the areas of evangelism, special needs ministries, ecumenism, higher education and refugee ministries.  Check our Awards Information page for details and applications.  The deadline for all awards is April 1


CHURCH BEYOND: AN AFTERNOON OF SERVICE AND LEARNING: 

On Tuesday, June 11th, all conference members, spouses and teenagers are invited to participate in a time when we will move beyond the walls of the church and serve and learn together (please reserve child care for younger children).  We will wear conference t-shirts (size choices will be listed on registration).  A variety of opportunities will be available, including projects at the Convention Center.  This will be a wonderful way to share Christ with the surrounding community.  Registration for Church Beyond… is part of the process when you register online by May 15th

 

One of the groups at Church Beyond… will put together Health Kits for the United Methodist Committee on Relief (UMCOR). Our Goal is 1,500 kits. You are invited to bring the following items according to your district:

Bluegrass: Hand Towels (up to 17" x 27", no kitchen towels)

Heartland: Toothbrushes (adult size, individual packaging)

Kentucky East: Hand Towels (up to 17" x 27", no kitchen towels)

Lexington: Combs (large & sturdy, not pocket size)

Northern Kentucky: Nail files or Clippers (no emery boards or toenail clippers)

Owensboro: Toothbrushes (adult size, individual packaging)

Pennyrile: Bar Soap (bath size, 3oz and up, individually wrapped)

South Central: Nail files or Clippers (no emery boards or toenail clippers)

South East Kentucky: Combs (large & sturdy, not pocket size)

Please consider purchasing your combs from Sally Beauty Supply. They have a package of 12 combs for $2.49 ($.20/comb). 

 

We have two Learning Options (included in registration options): 

 

New Church Development Workshop - The Dinner Church Experience - Verlon and Melodee Fosner,of Seattle, Washington, have led a multisite dinner church in that city since 1999.  They founded the Dinner Church Collective church-planting network, centered on Jesus's dinner church theology, in 2014.

They will share their expertise on how to start one of your own in this workshop. (Please note that a meal will NOT be served; they will just be sharing the idea behind dinner church as a valuable and vital Fresh Expression.)

Worship Workshop  Dr. Tod Bolsinger  - Tempered: Formation for Leadership in the Crucible of Change. This workshop takes up where the plenary session leaves off.  In a rapidly changing world, many leaders--laity and clergy alike--are worried that they may not have the "stuff" to lead into uncharted territory.  This workshop will explore the character qualities and formational practices that enable us to develop into the kind of leaders who can wisely face resistance and become a leader who in the words of Dr. Martin Luther King, can "hew out of a mountain of despair, stones of hope." 


MISSION OFFERING: 

Each year, all churches in the Kentucky Conference are invited to participate in a mission offering at Annual Conference. The Mission Offering for 2019 Annual Conference will support Missional Faith Communities in the conference who on their own are unlikely ever to have congregations able to financially sustain themselves. They are: Grace Kids: A Church for Children in Louisville, Encounter Mission in Paintsville, and a Refugee Fund. To support this challenge, Bishop Fairley and the members of the extended cabinet have agreed to contribute personally to the Mission Offering.  As a group, they have committed to give at least $20,000. Go to the AC 2019 Mission Offering webpage for more information.


RUN FOR THE CHILDREN 5K: 

For the past six years, the Kentucky Conference, in partnership with the KY Conference Board of Pensions, hosted a pre-conference 5K run to benefit Imagine No Malaria, Methodist Home for Children, and Ida Spence. With the support of our runners and sponsors, we raised over $27,000 to support these ministries. Many heartfelt thanks to all who ran, contributed, helped, and participated in any way during the past races and fundraising efforts. This year the BOP plans to redirects its efforts and energy into a different health and wellness initiative around Annual Conference. Be on the lookout for more information and how to participate in the coming months.


YOUNG ADULT GATHERING: 

Young Clergy & Laity Gathering - June 9th at 6:30pm at Vine & Branches, NKU Wesley Foundation. Snacks and childcare provided. For more information contact Katie Lloyd revkatielloyd@gmail.com. 


PRE-CONFERENCE REPORT BOOK:  

At the 2011 Annual Conference, a new Standing Rule was adopted which states: The Director of Connectional Ministries must post the Pre-Conference reports online no later than thirty (30) days prior to start of Annual Conference.  While in previous years the report book was mailed to all members, it will NOT be printed and mailed to members this year; therefore, please see below for instructions on accessing the reports (which we anticipate will be available online to view or to order by mid-April).   

 

You can get your Pre-Conference Report book in the following ways:

The price per book, with an additional shipping charge according to your preferred shipping method (overnight, regular USPS, etc.), will be posted on the website when the book is ready to be mailed.

 

For persons without internet access, copies can be ordered through the conference office.  The price is $30 per copy (includes basic shipping).  Please make checks payable to Kentucky Conference Treasurer and mail by May 15 to: 
Kentucky Annual Conference
 Attn: Linda Thomas
7400 Floydsburg Road
Crestwood, KY 40014


DELEGATES TO GENERAL CONFERENCE 2020: 

General Conference, which convenes every four years, is the top policy-making body of The United Methodist Church. Church law states that no person or organization except the General Conference has the authority to speak officially for the denomination. The 2020 General Conference will be held in Minneapolis, Minnesota, May 5-15. Church law further provides that the delegation be half clergy, half lay; in 2020, there will be approximately 850 delegates.  It mandates that each annual conference must have at least one clergy delegate and one lay delegate. Beyond that, a conference's representation is based on the number of lay members and clergy members in the conference.

The Jurisdictional Conferences are held the same year of General Conference. The primary function of these regional gatherings is the election and assignment of bishops to their Episcopal areas. The Louisville episcopal area is the location for the bishop of both the Kentucky Annual Conference and the Red Bird Missionary Conference. The Southeastern Jurisdictional Conference will meet at Lake Junaluska, North Carolina, July 15-20.

We will elect our delegation at our Annual Conference session this year.  Kentucky’s General Conference delegation will have 10 delegates (5 lay, 5 clergy) plus alternates. That group, plus a second group of equal size, will be the Jurisdictional Conference delegation.


HOW DOES ONE GET ELECTED TO THE DELEGATION?

The procedure is described in Conference Standing Rule #25: 

Rule 25. Elections for General and Jurisdictional Delegates. In the year preceding the General and Jurisdictional Conferences, the Conference elects delegates and reserve delegates to the General Conference and Jurisdictional Conferences as prescribed by the Discipline ¶¶ 34-36.

(a) Those standing for election as clergy delegates shall submit to the Director of Connectional
Ministries a photograph and a written personal profile by the published deadline. The profile
should be typed, single-spaced, and must not exceed a total of  300  words. The content of the
profile should contain a brief biographical sketch and a statement of your position on matters
relevant to the connectional life of the United Methodist Church.

(b) Those standing for election as lay delegates shall submit to the Director of Connectional
Ministries a photograph and a written personal profile by the published deadline. The profile
should be typed, single-spaced, and must not exceed a total of 300 words. The content of the
profile should contain a brief biographical sketch and a statement of your position on matters
relevant to the connectional life of the United Methodist Church.

(c) The Director of Connectional Ministries shall assemble the clergy profiles and the lay profiles and send the clergy profiles to the clergy members of Annual Conference and the lay profiles to the lay members of Annual Conference at least fifteen days before the annual session convenes.

Qualifications for clergy and lay delegates are noted in The 2016 Book of Discipline.  Paragraph 35, Article IV addresses clergy delegate qualifications:   “The clergy delegates to the General Conference and to the jurisdictional or central conference shall be elected from the clergy members in full connection” (note: this includes deacons and elders).  Paragraph 36, Article IV addresses laity delegate qualifications:   “The lay delegates to the General and jurisdictional or central conferences shall be elected by the lay members of the annual conference or provisional annual conference without regard to age, provided such delegates shall have been professing members of The United Methodist Church for at least two years next preceding their election, and shall have been active participants in The United Methodist Church for at least four years next preceding their election, and are members thereof within the annual conference electing them at the time of holding the General and jurisdictional or central conferences.”

Information on clergy who will be eligible to vote on delegates can be found on the webpage AC 2019 General and Jurisdictional Conference Delegate Guidelines for Submissions.


SUBMITTING PROFILES:

This year we are asking that profiles and pictures be submitted through our website.  The deadline is March 30th (so profiles can be distributed in the Pre-Conference report book).   If you have questions about submitting your profile please contact Connie Offutt at coffutt@kyumc.org or 1-800-530-7236, ext. 324. 

Link to submit profile: Clergy Registratrion

If you have questions about the process of electing the delegation please contact Julie Hager Love, Director of Connectional Ministries & Conference Secretary, with questions jlove@kyumc.org or 1-800-530-7236, ext. 305.


SUBMITTING RESOLUTIONS OR PETITIONS:  

All proposed resolutions or petitions must be presented, in writing by March 15, and referred to [the Committee on Resolutions and Petitions].  After March 15 the responsibility for copying and distributing a resolution will be with the submitting group or person, if properly approved by [the Bishop, Connectional Ministries office and the Committee on Resolutions and Petitions].  Please email the documents to:  Kelly McClendon, Chair of the Committee on Resolutions and Petitions drkellymac@immanuelumc.org AND acreports@kyumc.org  (if you do not receive a confirmation email within 5 days, please resubmit your document).  Please contact Kelly McClendon with any questions. 


EMAIL: 

This mailing is also sent out by email. We will continue to share email updates until the time of conference.  If you did not receive it by email, then we do not have your email address.  Please send your email information to Lin Thomas at lthomas@kyumc.org 


DEADLINE LIST:

March 30    Deadline for Submitting Profiles for General Conference

March 15    Deadline for Submitting Resolutions and Petitions

March 15    Deadline for Submitting Pre-Conference Reports

April 1        Awards Nominations/Information Due

April 15      Special Needs to Lin Thomas at lthomas@kyumc.org or 1-800-530-7236 

May 15       Child Care Registration Ends

May 15       Online Registration & Church Beyond Sign-up Ends

May 18       Hotel Room Reservation Cut-off